Suppliers FAQ

A PaymentWorks invitation from an 菠菜网lol正规平台 representative will be submitted to the supplier who is being requested to do business with San José State University.

Yes, we work with suppliers across the United States. Please check out the California Franchise Tax Board & California Department of Tax and Fee Administration for tax information.

• Within California, visit the California Department of Tax and Fee Administration for more information.
• Outside of California, check out the California Franchise Tax Board.

If you do not have a Taxpayer ID Number (TIN) or a Social Security Number (SSN), 菠菜网lol正规平台 will not be able to do business with you.

Depending on the nature of the purchase, a member of the Strategic Sourcing - Contracts & Procurement Services team may provide a Purchase Order or utilize a ProCard to complete the transaction.

If the person providing a service works for the CSU, they can only be paid through a CPO. Please contact Accounting Services for more information.

PaymentWorks is a website where you can register your company or an independent contractor with 菠菜网lol正规平台. For more information, see Becoming a Supplier.

Contact PaymentWorks customer support at support@paymentworks.com

If you’ve received a payment from San José State University, you an Existing Supplier. If you’ve never received payment, you are a New Supplier.

Please login to PaymentWorks to update your profile.

Your company may already have a Supplier Number, but may not be registered on PaymentWorks. The benefits of being registered in the 菠菜网lol正规平台 procurement system are

• the ability to submit your registration on a secure platform,
• the ability to monitor your invoice status, and
• the ability to manage your company’s information, including users, ACH bank information, corporate address, and remit addresses.

Go to PaymentWorks to reset your password.

Please login to PaymentWorks to view payment information.

• Formal Bid/Request for Proposal: Acquisition greater than $100,000 [CSU Policy Stat 15204282]
• Informal Bid/Request for Proposal: Acquisitions equal to or greater than $50,000 and equal to or less than $100,000 [CSU Policy Stat 15202482]

• Formal Bid/Request for Proposal: Acquisition greater than $500,000 [CSU Policy Stat 15202482]
• Informal Bid/Request for Proposal: Acquisitions equal to or greater than $50,000 and equal to or less than $500,000 [CSU Policy Stat 15202482]

• Formal Bid/Request for Proposal: Acquisition greater than $100,000 [CSU Policy Stat 15202482]
• Informal Bid/Request for Proposal: Acquisitions equal to or greater than $50,000 and equal to or less than $100,000 [CSU Policy Stat 15202482]

It is dependent on the project.

• For formal bids refer to the posted schedules in the websites provided above.
• For informal bids please direct these questions to the Strategic Sourcing - Contracts team member.

• CalUsource
• Department of General Services
• GovQuote
• PlanetBids

You can search on Cal eProcure and CalUsource

Yes, Suppliers must be registered and have a valid Supplier Number through the 菠菜网lol正规平台 Supplier Portal.

See the CSU Agreements (Systemwide): Master Enabling Agreements and Task Order Contracts page.

• Sole Source is an item that is available from only one vendor. The item is one-of-a-kind and is not sold through distributors.
• Sole Brand means the product can be purchased from various vendors who can supply the specified model and brand.

Please refer to the NorCalSBDC (Small Business Development Center) for benefits of becoming a California Certified SB or DVBE. See also our Small Businesses webpage.

You might also consider:

1. As a certified small business you are eligible for the state's Small Business Participation Program. The program sets a goal for the use of small businesses in at least 25% of the state's overall annual contract dollars.
   
   
2. When applying bidder preferences, in which non-small business bidders may be eligible, certified small business and microbusiness bidders have precedence over non-small business bidders. (Small business bids cannot be displaced by non-small business bids when applying any applicable lawful preferences.)
   
   
3. Certified small businesses increase their visibility and expand their business networking opportunities by being automatically listed in the online Certified Firm and Application Status Search.

Two possible answers below:

1. If you are already registered as a supplier with 菠菜网lol正规平台, please contact our SB/DVBE Advocate (under Contact Information).
2. If you have received an invitation from PaymentWorks to be our supplier, please complete the SB/DVBE section so your company is flagged appropriately.

Refer to the Small Business (SB)/Disabled Veteran Business Enterprise (DVBE) Advocate Directory

Please refer to:

• Main Campus Map
• South Campus Map

ACH stands for Automated Clearing House. This is an electronic payment program that replaces payment by check with electronic transfer of funds directly to the Supplier's designated bank account.

NOTE: Payment not processed as ACH will be sent as a check via US Postal Service.

San Jose State University

NOTE: If working with an Auxiliary, please contact them for information on their check payable process:

• Associated Students
• Research Foundation
• Spartan Shops
• Student Union
• Tower Foundation

• The invoice does not match the Purchase Order number
• The Purchase Order number is missing or invalid
• The invoice is not provided to Payment Services
• The items are not received, or the service is not complete

1. Email supplier-invoices@baoqiuyue.net, or
2. Send it through our e-Invoice portal

At this time, suppliers are approved and configured by the CSU. As time goes on, more suppliers will be added to CSUBUY.

If you have interest in more information, please contact the CSU Chancellor's Office.